Match payouts and reconcile

Reconcile groups your work into Ready to reconcile, Awaiting bank deposit and Unmatched bank transactions. The tiles at the top show how many items sit in each.

A settlement matched to a deposit appears as a pair. Press Reconcile & post to post both entries, the settlement and the bank deposit. Reconcile and post all does every ready pair at once, and asks you to confirm before it posts.

Sample data

1

1. 1Payout and deposit, paired for your approval

A pair is matched on the settlement ID in the deposit's details, or on amount and date within a tolerance. Each pair shows why it matched, and none is posted until you approve it.

A settlement with no deposit yet waits here, and nothing here is in your books yet. If a deposit has arrived but was not paired, open the settlement and use Match this settlement to a deposit. A manual match needs an approver and creates a draft entry.

A bank line with no settlement, such as an owner draw, a refund or a fee, needs an account. Open Categorize, choose the account and say why. The line gets a draft entry for you to approve.

Some lines need no entry of their own: a duplicate, a transfer between your own accounts, something already booked in another entry, or a payment the bank returned. Press Explain this line, pick the reason and add at least 10 characters of detail. You can withdraw the explanation later.

Sample data

1

1. 1An explained line

Amazon sometimes nets an amount against your account instead of paying out. Those settlements sit under Carried forward to Amazon with no deposit due, and each still needs your review before it counts in your books.