Review and post a settlement

Every settlement becomes one balanced journal entry. You review it and post it; the cost of goods then follows by rule.

Checked against the product on 2026-11-04

Step 1: Open the settlement
Go to Amazon settlements. The cards count settlements that are staged, drafted and posted, and event types that still need mapping. Open the one you want.
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Step 2: Check that it foots
Sales, refunds, Amazon fees, reserve movement and other items add up to the net payout. If they do not, a banner shows the gap, and it is worth a look before you go on.
Sample data
1. Every settlement line adds up to the payout
2. Drill from an entry line to the settlement line
The headline figures of a settlement, net payout first.
Step 3: Map any new event types
An event type with no account yet is marked Needs mapping. Open the event mapping and choose an account for it before you post; otherwise it goes to Suspense, or posting is blocked.
Step 4: Compose the draft entry
If the settlement is staged, press Compose draft JE. Nexus adds up the events by account and creates a balanced draft. The database refuses any entry whose debits do not equal its credits.
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Step 5: Review and post
Open the entry from the Entry and deposit card and read its lines, then post it. A routine entry posts when you press the button; an unusual one asks you to type a confirmation phrase first. With two or more people on the books, someone other than the preparer must check and approve.
Good to know
If you are the only user, you confirm that you reviewed the entry and approve it as the account owner. The audit log records that as a sole-approver attestation, in plain words, not as a second reviewer.
Sample data
1. Sole-approver attestation
2. Link to the source
A posted journal entry and its settlement.
Step 6: Cost of goods posts by rule
When you post a settlement's sales entry, its cost-of-goods entry posts by rule as soon as every check passes: units relieved equal units sold, nothing sits on Suspense and the period is open. This is on by default for a new book and can be switched off. The entry is marked Posted automatically, and the audit log records each check.
Good to know
It is the only entry that posts without a person. Everything else, including the deposit match, waits for you.
Step 7: If cost of goods is waiting
A banner reads Cost of goods is waiting on a SKU when a SKU cannot be costed: it matches no item, the item has no accounts, or no unit cost applies on the sale date. Fix the SKU; the sales entry stands and nothing needs undoing.
Step 8: Posted means locked
A posted entry cannot be edited. To correct one, reverse it: the reversal is a new entry linked to the original, and both stay visible.

Step 1: Open the settlement

Step 2: Check that it foots

Step 3: Map any new event types

Step 4: Compose the draft entry

Step 5: Review and post

Step 6: Cost of goods posts by rule

Step 7: If cost of goods is waiting

Step 8: Posted means locked

Try it with your own books